Make the most of your visit to The Big Southwest Wedding Fair and find your dream wedding team.

Attending a wedding fair is one of the most exciting steps in your wedding planning journey — but with so many vendors, inspiration boards, and cake samples (yes please!), it can quickly become overwhelming. To help you stay focused and get the most value out of your visit, we’ve put together the top 10 questions you should ask every vendor you meet.

These questions will help you figure out who’s the best fit for your style, budget, and vibe — and make sure you leave the fair feeling confident, not confused.

1. Are you available on our wedding date?

Start here. There’s no point falling in love with a vendor who’s already booked. Confirm their availability early in the conversation.

2. What packages and pricing do you offer?

Ask for a clear breakdown of what’s included in each package. Some vendors have add-ons or custom options — don’t be afraid to ask for flexibility or clarity.

3. Have you worked at our venue before?

If you’ve already chosen a venue, ask vendors if they’re familiar with it. That experience can make a big difference in how smoothly things go on the day.

4. Can we see examples of your past work?

Whether it's florals, photos, dresses, or cakes — seeing a portfolio or samples helps you understand the vendor's style and quality.

5. How do you typically work with couples during the planning process?

Do they check in regularly? Offer planning tools? Communication is key — so find out how hands-on (or hands-off) they are.

6. What sets you apart from other vendors?

This helps vendors highlight their strengths and gives you insight into their personality and passion — which is just as important as price.

7. What’s your cancellation or rescheduling policy?

It's not fun to think about, but it's important to know your options if plans change.

8. How far in advance do we need to book you?

Some vendors book up a year or more in advance — especially in peak wedding season. If you’re interested, find out how to secure your date ASAP.

9. Do you offer any wedding fair discounts or special offers?

Many vendors offer exclusive deals for couples who meet them at The Big Southwest Wedding Fair. Don’t be shy — ask what’s on offer!

10. Can we follow up with you after the fair?

If you’re not ready to commit on the spot, grab a business card and ask how best to follow up. Some vendors even offer free consultations after the event.

💡 Bonus Tip: Bring a Notebook (or Use Your Phone)

You’re going to chat with a lot of people — jotting down names, notes, or even snapping photos of booths can help you remember who stood out.

Ready to Meet Your Dream Team?

Now that you know what to ask, you’re ready to make the most of your visit. Whether you're just starting to plan or putting the final pieces in place, The Big Southwest Wedding Fair is the perfect opportunity to get inspired, get connected, and get excited about your big day.

Upcoming events:
The Big Southwest Wedding Fair - 18th-19th October 2025
The Preloved Wedding Boot Fair - 19th October 2025
The Big Southwest Wedding Fair - 11th & 12th April 2026
The Preloved Wedding Boot Fair - 12th April 2026
The Big Southwest Wedding Fair - 17th & 18th October 2026

BOOK YOUR TICKETS HERE!